Privacy Policy

1. Data Controller

The data controller is Aiconi (Platform Operator). For matters related to personal data protection, you can contact us by writing to: privacy@aiconi.io.

2. Scope of Collected Data

During registration and use of the platform, we collect data such as: name and surname, email address, company name, billing data, and activity logs in the application.

3. Processing Purposes

• providing access to platform features, including the automation of social media posting,
• payment processing and accounting,
• contact related to customer service and technical support,
• sending commercial information – only with user consent,
• statistical analytics and service quality improvement.

4. Legal Basis

Data is processed based on Art. 6(1)(b) GDPR (contract performance), Art. 6(1)(c) (legal obligations), and Art. 6(1)(f) (legitimate interest of the Controller – ensuring service security and own marketing). In case of marketing communication, the basis is user consent.

5. Data Retention Period

Data is stored for the period of using the platform and for the time required by law (e.g., accounting). After termination of cooperation, data may be archived for a maximum of 36 months for defense against claims.

6. Data Recipients

Data may be transferred to entities supporting the Operator in providing services, such as hosting providers, analytics tools, payment systems, mailing platforms, and marketing integrations. Transfer takes place solely on the basis of data processing agreements and to the extent necessary for service delivery.

7. User Rights

Each user has the right to access, rectify, delete, restrict processing, transfer, and object to data processing. In case of marketing consent, it can be withdrawn at any time without affecting the lawfulness of previous processing. Complaints can be filed with the President of the Personal Data Protection Office (UODO).

8. Cookies

The service uses cookies for statistical purposes, session maintenance, and personalization of experience. Users can manage cookies through browser settings. Restrictions may affect some platform features.

9. Security

The Operator applies technical and organizational measures ensuring data protection, including connection encryption (HTTPS), access control, monitoring of administrative activities, and regular backups.

10. Policy Changes

The privacy policy may be updated. We will inform users about significant changes via email or in-app notification. The latest version of the document is always available at this URL.

11. Google API Disclosure (Limited Use)

Aiconi's use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

• No Human Review: We do not allow humans to read your Google user data unless we have your affirmative agreement for specific messages, it is necessary for security purposes such as investigating abuse, to comply with applicable law, or for the App's internal operations.
• Data Minimization: We only request the minimum permissions (scopes) necessary to provide our services (e.g., manage_accounts and manage_listings for Google Business Profile).
• No Sale of Data: We do not sell, rent, or lease your Google user data to third parties.